Careers

Director of Operations & Orchestra Personnel

The Austin Symphony Orchestra is looking for a new Director of Operations & Orchestra Personnel.

JOB DESCRIPTION
ORGANIZATION: Austin Symphony Orchestra (ASO)
JOB TITLE: Director of Operations & Orchestra Personnel
REPORTS TO: Executive Director
BENEFITS: Health, Dental,Vision, Life, LTD, Short Term Disability, 403(b) match

JOB SUMMARY:

Director of Operations & Orchestra Personnel manages the Library, Technical Director, and Guest Artists Relations Manager as well as oversees the overall production and artistic departments of the Austin Symphony Orchestra

JOB DUTIES AND RESPONSIBILITIES:

Director of Operations
• Manage overall department staff
• Schedule all events times, dates, and locations with consideration of budgeting, marketing, and the CBA
• Manage production calendar for the organization
• Oversee all artistic and production aspects of every performance
• Maintain performance history log of all ASO productions
• Serve as liaison to the ASO for all outside production/artistic contractors, vendors, and venues
• Overseeing budgeting process for the department annually
• Serve as a member of the negotiation team with the local musician’s union
• Provide all stage and pit plots with assistance of the Technical Director
• Keep log of all specific staging needs

Personnel Manager
• Serve as Personnel for all ASO services
• Contract all musicians (permanent and temporary) for all given services
• Provide annual musician salary budgets for all performances
• Maintain log of musicians’ personal and sick leave
• Maintain attendance records
• Maintain all personnel files and database
• Provide all necessary documentation for obtaining I-20 work authorizations
• Oversee and artistic or administrative dismissal processes as outlined in the CBA
• Provide payrolls for all ASO services to the Controller and Executive Director
• Execute all contracts, offer sheets, and over scale agreements annually with ASO musicians
• Assist Executive Director as requested for any contracting needs ( i.e. budgeting, contract language)
• Oversee rehearsal start, end, and break times in accordance with the CBA
• Communicate with all conductor on CBA rehearsal schedule timings
• Provide rehearsal order annually to musicians as provided by the Music Director or guest conductor
• Serve as liaison between ASO musicians and the ASO administration
• Manage all aspects of ASO musician auditions (i.e. advertisement, communications, organizing the audition process
• Manage tenure process of musicians as outlined in the CBA

Stage Manager
• Serve in capacity for all ASO produced shows as Stage Manager as needed

Event Manager for the 4th of July Concert and Fireworks
• Assist on contracting outside vendors for the production
• Attend all City of Austin meetings as an ASO representative for 4th of July Meetings
• Coordinate with Technical Director on all load-in, day of, and load-out activities
• Serve as primary contact per city contract for the organization
• Manage and execute application process with the City of Austin
• Serve as all day onsite manager per City of Austin Contract

Human Resources
• Execute all harassment training for ASO staff and ASO musicians
• Manage all w-4 and i-9 paperwork for musicians and stagehands
• Liaison with HR consultants
• Complete all background checks for the organization
• Assist Executive Director on all HR matters as requested

Administrative
• Perform other duties as assigned by the Executive Director

Additional Information
Salary is competitive within the industry, commensurate with experience and expertise, and includes a competitive benefits package.

Please email Anthony Corroa at .(JavaScript must be enabled to view this email address) and attach your cover letter, resume, and list of three professional references as a single Adobe PDF file. Please make your subject line: Director of Operations & Personnel position. No phone calls or physical mail please.

The mission of the Austin Symphony Orchestra Society, Inc. is to enhance the cultural quality of life for the adults and young people of Austin and Central Texas by providing excellence in music performance and educational programs.

Deadline for applications: December 15, 2019

Austin Symphony Orchestra Society, Inc. is an equal opportunity employer. A criminal background check will be conducted prior to hiring. A period of evaluation will be required.

Accounting Manager

JOB TITLE: Accounting Manager
REPORTS TO: Controller
COMPENSATION: Commensurate with experience
BENEFITS: Health, Dental,Vision, Life, LTD, Short Term Disability, 403(b) match

JOB OVERVIEW

The Accounting Manager will aid the Controller with a variety of tasks related to accounts payable, accounts receivable, payroll, reconciliations, month-end process, and financial statement preparation.

Responsibilities and Duties:
• Assist Controller with coordinating, maintaining, and controlling the Great Plains Dynamics accounting system and Management Reporter.
• Help identify and prevent discrepancies as well as help maintain internal controls.
• Assist in accounts receivable and accounts payable, payroll processing, journal entries, month-end close, grant reporting and other ad hoc projects Responsible for maintenance of an organized filing system
• Responsible for Personnel file maintenance and on-boarding new employees Assist with annual budget preparation
• Assist with annual audit preparation
• Prepare financial reports for internal and external compliance purposes Ensure the confidentiality and security of all financial information and documents
• Perform other duties as required

Qualifications

• Bachelor’s Degree in Accounting
• Thorough knowledge of Generally Accepted Accounting Principles (GAAP) and practices
• Proficient in Microsoft Office Suite with strong Excel skills
• Prior experience with MS Dynamics GP is strongly preferred
• Excellent communication skills, written and verbal, with the ability to clearly communicate issues to all levels of management.
• Strong analytical and problem-solving skills
• Ability to prioritize, multi-task and complete tasks effectively and efficiently

Additional Information
Salary is competitive within the industry, commensurate with experience and expertise, and includes a competitive benefits package.

Please email Anthony Corroa at .(JavaScript must be enabled to view this email address) and attach your cover letter, resume, and list of three professional references as a single Adobe PDF file. Please make your subject line: Accounting Manager Position. No phone calls or physical mail please.

The mission of the Austin Symphony Orchestra Society, Inc. is to enhance the cultural quality of life for the adults and young people of Austin and Central Texas by providing excellence in music performance and educational programs.

Deadline for applications: December 31, 2019

Austin Symphony Orchestra Society, Inc. is an equal opportunity employer. A criminal background check will be conducted prior to hiring. A period of evaluation will be required.

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