Public Relations & Guest Artist Relations Manager

The Austin Symphony Orchestra seeks an energetic and organized fundraising professional to join one of the most exciting performing arts organizations in Central Texas.

Public Relations & Guest Artist Relations Manager

Austin Symphony Orchestra Society, Inc.
Area of focus: Public Relations and Guest Artist Relations
Job type(s): The Austin Symphony Orchestra seeks an energetic and organized fundraising professional to join one of the most exciting performing arts organizations in Central Texas.
Location: Austin, Texas
Status: Full Time
Work Experience: 2 Years of Public Relations experience

Duties and Responsibilities:

The Public Relations and Guest Artist Relations is an integral member of the marketing team at the Austin Symphony. Maintaining brand awareness and scheduling for incoming artist is an integral part of the success for our business. A successful candidate must be passionate about the ASO’s mission, highly customer-oriented, a strategic thinker, outgoing by nature, motivated to produce results, and adept at multi-tasking and problem-solving. The following list reflects essential functions for this job but does not restrict the tasks that may be assigned:

Public Relations

  • Concert Program Books
  • Production of the concert program for all ASO concerts
  • Gather guest artist bios and headshots for the program
  • Create advertisements for the program
  • Coordinate with Development, WSL, Arbor, and BATS on program book deliverables
  • Write or receive and edit program notes for the program
  • Ensure proper sponsor acknowledgement
  • Circulate for final approvals and coordinate programs with printer
  • Public Relations and Board Communications
  • Write and send press releases for ASO concerts, events, and news
  • Produce and send the “ASO Insider” before each concert
  • Record and coordinate pre-concert video announcements for all concerts
  • Update main ASO phone message/business hours for concerts and holidays
  • Production of “Score” newsletter (on hiatus since Winter 2011, dropped for budget reasons but want to bring this back at least online on our website?)
  • Appear on-air for television and radio interviews, particularly for July 4th “day of” interviews.
  • Attend public events where the Austin Symphony Orchestra has an opportunity to have a space at the event.
  • Setup of public speaking engagements that features the ASO Music Director, ASO Musicians, Executive Director and/or ASO Board Members.
  • Develop relationships with the media (print, radio, television and online)
  • Setup interviews for guest artists on different media outlets (print, radio, television and online).
  • Update, maintain and grow the ASO’s social media presence.
  • Lead efforts to generate, edit, publish and regularly share content (original text, images, video or HTML) that builds meaningful connections and encourages community members to take action.
  • Monitor and manage ASO brand across all major social networks and actively mine social conversations for relevant insights and opportunities to engage;
  • Answer social inquiries competently and efficiently, coordinating with other staff when necessary;
  • Review and analyze analytics and content for optimization and strategic opportunities to improve
  • Be prepared to be interviewed or guest speak at any given time by the media or other institutions.
  • Attend ASO Board meetings, photographing award ceremonies and check presentations
  • Attend community outreach and education programs utilizing social media to promote these events
  • Stay up-to-date on the latest Integrated Media Agreement and CBA with the musicians union and make appropriate changes to ensure compliance with media usage
  • Report to the Marketing Director and help in any capacity for which the Marketing Department needs support.
  • Attend Marketing Committee meetings.
  • Other duties as assigned by the Marketing Director

Guest Artist Relations

  • Guest Artist Relations
  • Securing hotel rooms for the season
  • Manage relationships with Hotels
  • Acquiring flights if needed
  • Scheduling rehearsal times and coordinate green room
  • Scheduling media interviews
  • Providing ground transportation to airport, luncheons, receptions, interviews, rehearsals, and concerts (picking up car at Henna or renting vehicle)
  • Manage relationships with Henna Chevrolet
  • Create itineraries and information packets for guest artists
  • Ensure all contractual guest artist needs are met
  • Work with the box office to coordinate Guest Artist CD sales
  • Work with guest artist on concert promotion ideas

Reporting: To the Director of Marketing


  • Bachelor’s Degree required, Masters’ Degree a plus.
  • Minimum of two years’ experience in a public relations department required.
  • Two years’ experience writing press releases required.
  • Two years’ experience with media relationships
  • High energy personality, reflecting a positive and optimistic attitude, with perseverance and impeccable follow through.
  • Keep the ASO brand in the forefront of the Central Texas community.
  • Know social media algorithms (Facebook) and keep up while they change.
  • Outstanding written and oral communication skills.
  • Excellent strategic decision-making, priority setting and handling of challenges.
  • Team player with the ability to work independently with little supervision
  • Computer literate; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook and Publisher); experience in ticketing software and donor database software preferred
  • Desire to continuously learn and increase effectiveness as a professional; offer and receive constructive feedback; willingness to be flexible and to go above and beyond.
  • Experience in the performing arts field preferred.

Salary is competitive within the industry, commensurate with experience and expertise, and includes a competitive benefits package.

Please send your cover letter, resume to:

Austin Symphony Orchestra
Attn: Human Resources
1101 Red River Street
Austin, TX 78701

You can also email Jason Nicholson at .(JavaScript must be enabled to view this email address) and attach your cover letter and resume as a Adobe PDF file. No phone calls please.

Deadline for applications: May 19, 2017

Austin Symphony Orchestra Society, Inc. is an equal opportunity employer. A criminal background check will be conducted prior to hiring. A period of evaluation will be required. Must be able to lift 50 pounds.